Medical Student Handbook
Below you can find the UND School of Medicine & Health Sciences Medical Student Handbook.
M.D. Academic Calendars
Tentative M.D. Student Refund Dates*
|2022-23 AY||Trimester 1||Trimester 2||Trimester 3|
|Class of 2026||7.8.22||10.27.22||3.2.23|
|Class of 2025||7.8.22||10.27.22||3.2.23|
|Class of 2024||7.8.22||10.27.22||3.2.23|
|Class of 2023||7.8.22||10.13.22||2.2.23|
*Dates are tentative and subject to change.
Last Day for M.D. Students to Pay Trimester Campus Connection Charges to Avoid Late Fee
|Trimester 1||Trimester 2||Trimester 3|
|September 15th||December 15th||April 15th|
Tuition & Fees, Room & Board payments for the applicable trimester are due on this day to avoid a 1.75% late payment fee. See Late Payment Fee for additional information.
Introduction Statement of Responsibilities
The University of North Dakota strives to develop a community dedicated to learning for all students, and in that spirit the University Senate approved the Community Values Statement. This statement affirms the following:
- That everyone be allowed to work, learn and live in a safe, caring environment.
- That everyone learn about, understand, appreciate and respect varied cultures.
- That everyone matters.
- That all individuals be respected and treated with dignity and civility.
- That everyone continue to share in the responsibility of making UND a better place.
As part of the University of North Dakota community, the School of Medicine & Health Sciences (SMHS) medical program utilizes these values in the development of a professional community of students, staff, and faculty who share the responsibility for the achievement of the common goal of the training and development of competent physicians who exhibit and maintain high standards of professional and personal conduct and a commitment to excellence. Achievement of this goal is a complex process with numerous incremental stages through which a student must evolve. The progress of students is monitored to ensure and facilitate each student's adherence to proper standards of performance within all components of the curriculum.
Code for Medical Students (CMS)
The University of North Dakota Code of Student Life can be found in the Code of Student Life page. Since the SMHS doctor of medicine degree (M.D.) program is a professional program there are additional standards for knowledge, skills, and behavioral performance. In granting a student the M.D. degree, the faculty and the Dean of UND SMHS endorse each student as having acquired the attitude, knowledge, and skills appropriate for entry into graduate medical training through the demonstration of appropriate standards of academic performance. This document describes the system employed by the SMHS for considering matters of student progress and should be used by students and faculty alike as a guide to the standards and expectations of the SMHS and the process used by the school to properly certify its students for the M.D. degree.
Each student in the medical degree program has the responsibility of abiding by the rules and regulations of the University of North Dakota, the SMHS, and clinical affiliates and meeting the standards of academic performance. At the same time, each student has the right to be afforded the benefit of policies and procedures in matters related to his/her progress through the medical curriculum and with respect to grievances of an academic nature.
Section 1 - FERPA Statement
The University of North Dakota requires all its employees to comply with all of the Family Educational Rights and Privacy Act, as amended. It is good for our students; it's good for us; and it's the law.
Whether you are faculty, staff, or students, maintaining the confidentiality of our students' records is everyone's responsibility.
Section 2 - Policies
For all SMHS student policies, visit the Student Policies page.
Section 3 – Procedures
Information specific for Class of 2022
The Coalition for Physician Accountability’s updated recommendations for away rotations have been considered by the Clinical Science Curriculum Committee and the Dean. Following that review, the UND SMHS rules for away rotations 2021-2022 have been established as follows.
- All students will be allowed a single away rotation if they would like to complete one.
- The only exception to the above is students who are entering Emergency Medicine residencies. Due to the need for two Standardized Letters of Evaluation (SLOEs) from EMED residency programs, these students will need to complete two away rotations. Please talk to Dr. Jon Solberg, chair of emergency medicine if this applies to you to help coordinate these away rotations.
- Away rotations should start no earlier than August 1st.
- If you already have an away rotation scheduled for a date prior to August 1st, please contact the site where you are scheduled to rotate and see whether rescheduling is possible. If you are unable to reschedule this rotation, it is up to you on whether to keep it. If you choose to keep it, please communicate with Dr. Porter so that he may include the reasoning in your Dean’s Letter. You may also consider including the reasoning in your personal statement.
- This date restriction applies to emergency medicine away rotations as well.
- We know that August 1st is one week into the second rotation on UND’s schedule, please work with your campus office on how to adjust adjacent rotations.
- No international away rotations or international UND rotations will be allowed at this time, this will be re-assessed later in the year.
- Away rotation approval will continue to follow the procedure already in place.
With these new rules in place, you may wish to have an extra meeting with your career advisor to make any changes to your away rotation plans.
Medical Student Performance Evaluation (Dean's Letter) Information
Section 4 - Harassment and Discrimination
Section 5 - Disability Statement
A student requesting disability accommodations is expected to be registered with Disability Services for Students, 190 McCannel Hall, 701.777.3425.
Section 6 - Financial Aid
Medical students are required to maintain health insurance coverage throughout medical school. A dedicated staff member in Student Health--Maureen Potucek is available to assist all students in navigating the ACA marketplace exchanges to find available health insurance coverage for their budget; the exchanges are accessible at www.healthcare.gov. The options available to medical students through the exchanges are many.
Open Enrollment ends December 15 for the upcoming years coverage unless you qualify for a Special Enrollment Period. Plans sold during Open Enrollment start the following January 1. Any student interested in exploring their coverage options and premium prices should contact Maureen Potucek; our Health Insurance Advisor and a Licensed Insurance Assister for the Marketplace Exchanges.
The School of Medicine & Health Sciences provides long-term disability insurance for medical students. This coverage will provide benefits should a disability develop in a student while enrolled at medical school as well as a guarantee that, upon graduation, students will be able to obtain group coverage, without having to prove medical insurability, providing protection for future income. This benefit is provided through The Guardian. If you have questions on the policy, please contact the SMHS Office of Administration & Finance.
Additional insurance information:
Medical School LeadershipMedical Student Class Officers
- President: Provides general leadership for the class. Often represents the class to the administration. Establishes other committees as needed and may serve on these committees. Introduces and thanks the physician and patient of each case wrap-up and attends the president's meeting once a block.
- Secretary-Treasurer: Keeps minutes of class meetings. Keeps the books for all class funds and disburses any funds which are spent. Automatically serves on the UND SMHS Student Council, serving as Student Council Secretary for a year and as Treasurer for the second year.
- Vice President: Will serve on the Faculty Council. Assists with faculty led surveys. Assists the President with general leadership.
- Communications Coordinator: Acts as a voice for their class. Communicates information to their classmates and works with faculty and staff to ensure communication needs are met. Assists with faculty led surveys.
- Student Council: The class President, the class Secretary-Treasurer, Vice President, and Communications Coordinator comprise the student council, which conducts the annual Pre-Med Day, budgets funds to support various student organizational activities, and may undertake a number of other projects.
- Class Information Officer (CIO): Serves as a liaison between medical students and information technology services, library technology services, etc. Monitors and maintains any class webpages.
Medical School and Campus-Wide Services
- IT Services are available to medical students through the Information Resources Office.
- Medical Media can help students design and print brochures, flyers, posters, and more.
- It is the responsibility of all members of the campus community to observe the UND Tobacco Free Campus Policy.
- Campus Safety/Emergencies website provides information about campus security and emergency planning and response, including weather and travel alerts.
- UND Safety Escort Program is a service provided 24 hours a day by UND security or police officers to escort you to your destination on campus or locations near campus. Call 701.777.3491 or visit the Personal Public Safety page. Use the “Blue Light” telephone units located throughout campus in a crisis situation. The website also provides personal safety tips and information.
- Office of Safety website provides services and resources dedicated to personal safety and security, including crime alerts, anonymous crime reporting, and emergency contact numbers.
- American Indian Center provides culturally appropriate student support services designed to enhance the academic and personal success of American Indian students attending UND.
- Student Diversity & Inclusion provides quality support services to enhance African American, Asian American/Pacific Islander, Hispanic American, and mixed race student success at the University.
- The Pride Center and the UND Ten Percent Society provides a safe, respectful, and supportive environment for GLBTQ students, faculty, staff, and members of the greater Grand Forks community.
- Office of Veterans and Nontraditional Students Services provides guidance and support for the veteran and nontraditional student.
- The Women’s Center offers services, programs, and resources to support the health, safety, and success of women at UND.
- The International Center supports international education and promotes cultural awareness.
- UNDerground site lists housing/roommate postings; carpools and rides; tickets, books, electronics, and furniture to buy or sell; and more.
- On Campus Housing options for graduate and professional students include apartment-style housing, traditional apartments, and family housing.
- UNDerground includes roommate and housing postings (off campus).
- Apartment Ratings and Reviews in Grand Forks (off campus).
Biking in Greater Grand Forks website includes biking maps and information for Grand Forks and East Grand Forks.
- Campus Shuttles provide free transportation around campus, including a night route.
- Cities Area Transit (CAT) is the public transportation provider for Grand Forks and East Grand Forks. UND students ride free with a student ID card and CAT bus pass, available at the Student Government Office in the Memorial Union.
- Free street parking is available, but limited, along University and Columbia and side streets; be sure to pay attention to parking regulations for scheduled street maintenance.
- UND Parking Services includes information about parking on campus and off campus, bicycles, shuttle services, safety escorts, and the process for purchasing a parking permit.
Student Involvement, Culture, and Entertainment
- The Grand Forks Herald and New York Times are available free to medical students.
- Popular Reading Collection books are available in the Reading Room of the Chester Fritz Library
- The Chester Fritz Auditorium, the finest facility of its kind from Minneapolis to the West Coast, brings nationally acclaimed performers to campus and hosts many UND events.
- Burtness Theatre in historic Chandler Hall showcases plays, musical theatre, and opera.
- North Dakota Museum of Art is a contemporary art museum recognized nationally for its collection of contemporary American Indian art, groundbreaking human rights exhibitions, work with international artists, and the commissioning of landmark works of art anchored in the landscape, history, and culture of the Northern Plains.
- The Thursday Night Cultural Series features a taste of culture and food from different countries. Free!
- Feast of Nations, organized by UND’s International Organization, is the biggest multicultural event in North Dakota. Held annually at the Alerus Center, it offers a taste of the world through exciting performances, cultural displays, and delicious food.
- The UND Writers Conference brings Pulitzer Prize winners, Nobel Laureates, and other distinguished writers to campus each spring for readings, panels, and workshops—all free and open to the public.
- The Writing Center is a place for students and faculty to talk about their work in progress with a writing consultant.
- Browse the more than 250 Student Organizations available at UND.
- Purchase Men's Hockey student ticket or season passes when you create your green and white account. Seats are first come first served; the student section is on center ice. Visit fightinghawks.com or the Student Ticket Office on the main level of the Memorial Union for more details.
- All other sporting events are free for students. Tickets are available from the Student Ticket Office on the main level of the Memorial Union up to two weeks prior to the game on a first come first served basis. Bring your student ID card. Visit fightinghawks.com for more information.
- Simply Grand website is the clearinghouse for things to do in the greater Grand Forks community.
Student Health and Wellness
- The Office of Student Affairs & Admissions Total Wellness Program offers a range of services and resources to help medical students set and reach their goals for academic, career, personal, and financial wellness in each year of their undergraduate medical education (see next section of Handbook).
- UND Health & Wellness Hub in McCannel Hall has information on a variety of health topics, including general health, mental health, sexual health, nutrition, physical activity, and substance abuse.
- Incorporate the Seven Dimensions of Wellness—spiritual, intellectual, occupational, environmental, physical, social, and emotional—into your daily life with resources around UND and beyond.
- The UND Counseling Center offers individual, group, and couple counseling and substance abuse services. UCC staff psychologists and counselors are available for crisis walk-ins anytime Monday to Friday between 8 am and 4:30 pm or call 701.777.2127. For a crisis situation after business hours or on weekends, call 701.777.2127, then press 1 to be connected to the crisis line.
- UND Student Health Services is a full-service medical clinic providing acute, chronic, and preventive care. Office visits by students for sickness and injury are free; extra charges apply for lab, radiology, pharmacy, and special procedures. To make an appointment, call 701.777.2605 or 701.777.4500 or stop by the clinic at McCannel Hall, Room 100. Once you’re an established patient, you can access your health information at the Patient Portal. Sign in with your UND username and password following your clinic visit.
If you have experienced an unwanted sexual encounter, sexual violence, or sexual harassment, UND has a number of resources available to help you. See the Sexual Violence Programs information on the Personal Safety page and the CVIC at UND page.
- Title IX provides information, resources, and support for students who have experienced an unwanted sexual encounter, sexual violence, or sexual harassment. UND is committed to providing a safe and secure environment for all students.
- The UND Wellness Center has fitness classes, intramurals, cooking and nutrition classes, rock wall, outdoor equipment rental, and much more. A Wellness Center membership is included as part of your student fees while you are enrolled in classes.
- Visit the Healthy UND Walks website for maps of 13 indoor and outdoor walking trails around campus.
- The Grand Forks Park District oversees a community full of great parks, ice rinks, arenas, golf courses, dog parks, cross country ski trails, and more.
- The Greenway is approximately 2,200 acres of natural open space in the heart of Grand Forks/East Grand Forks and features several parks, a campground, three disc golf courses, shore bank fishing sites, over 20 miles of multipurpose trails, and more. In the winter, cross country skis, skates, and snowshoes are available for free at the Lincoln Drive Park warming house.
- Ground Up Adventures is a local, non-profit organization that offers adventure-based activities for all ages, including rock climbing, paddling club, adventure races, and an orienteering course.
- ENDracing (Extreme North Dakota Racing) sponsors races year-round designed to challenge racers of all ages and abilities, including the popular Iceman Triathlon and the Uff Da Mud Run.
- Spiritual Wellness resources, information, events, and sites around campus and beyond.
- Christian Churches in Grand Forks.
- B’nai Israel Synagogue in Grand Forks.
- Islamic Center of Grand Forks is located at 2122 17th Ave South.
- Red River Freethinkers organization.
- Great Plains Atheists
Education and Daycare Services
- The University Children’s Learning Center is open to the Greater Grand Forks community, as well as UND students, faculty, and staff.
- Child Care Resource and Referral offers information, an online searchable database, and personal assistance for child care decisions in the area.
- Grand Forks Public Schools
- Grand Forks Head Start
News from the Alpha Omega Alpha Honor Medical Society (March, 2021)
From the AOA website:
“Membership in AΩA may be attained as a medical student, resident, fellow, faculty member, alumni, clinician, or distinguished leader in medicine. The criteria for nomination includes, but is not limited to, scholastic achievement which refers to excellence in physicianship, demonstrated professionalism, leadership capabilities, adherence to ethical standards, fairness in dealing with colleagues, achievement in medicine and/or research, and a record of service to school and community. Physicians or scientists who have attained distinction in any endeavor related to medicine, and who are not eligible for election by other means, may be elected as honorary members. AΩA advocates for diversity in all its forms when identifying candidates for nomination – identity, cultural, geographic, experiential, race, ethnicity, gender, age, economic and social status, physical abilities, aptitude, religious beliefs, political beliefs, and other ideologies”.
For medical students, the Dean of the School of Medicine, the Councilor, and their designees, identify a pool of candidates who approximate in number the upper quartile of the class expected to graduate, and who have excelled in the criteria for nomination to AΩA membership” www.alphaomegaalpha.org
Considerations for UND SMHS:
- Nominations are solicited from the Deans, Clinical Chairpersons and faculty of the medical school.
- List is compiled and finalized after completion of third academic year to allow consideration of performance on basic science and clinical rotations.
- Additional characteristics considered for membership include student leadership, community service, research experience, as well as academic achievement, with the goal of rewarding excellence in "physicianship"....
- Campus Deans and Dean of Student Affairs along with their designees comprise the nomination committee and compile the final list.
- Final nominees are personally notified before September 15 by the AOA Honor Society chapter councilor.
- Final list of nominees submitted to national office in time for students to include in their residency applications. Membership is awarded by the national organization upon payment of dues.
- The list of new AOA chapter members are announced annually at the commencement award ceremony.
Gold Humanism Honor Society
The Gold Humanism Honor Society is a national society with more than 175 chapters in medical schools and residency programs. The UND SMHS chapter of GHHS formally recognizes and honors medical students, residents, and faculty who exemplify humanistic values such as integrity, compassion, altruism, respect, excellence, communication, and empathy. GHHS strives to inspire the strengthening of these personal attributes and endeavors to facilitate the growth of competent, compassionate, culturally sensitive, and socially responsible physicians. GHHS facilitates the UND SMHS’s strong commitment to our mission to serve our diverse and pluralistic communities with sensitivity, compassion, and equality and recognizes those students, residents, and faculty who exemplify the humanistic values which are essential to doing so. The UND chapter of GHHS also bestows the Leonard Tow Humanism in Medicine Award to a graduating student and faculty member who best exemplify our ideals of outstanding compassion in the delivery of care; respect for patients, their families, and healthcare colleagues; and clinical excellence. More info about GHHS can be found at the national website (Arnold P. Gold Foundation), at the UND chapter website (UND Student Involvement), or by contacting chapter advisors or officers.
Selection for membership in GHHS:
- Nominations are solicited from medical students in the winter of their 3rd year. Students submit letters of support for nomination using prompts such as “Which classmate has shown exceptional interest in service to their communities?”, “Which classmate would you want as your doctor?”, or “Which classmate has the best listening skills?”. Students who are nominated should demonstrate the characteristics of humanism in medicine as listed above.
- Students with multiple letters of support for nominations are asked by the leadership of GHHS to submit resumes and personal statements addressing how they will cultivate compassionate care and support for patients and health care providers if selected to become a GHHS member.
- Students must be in good academic standing to be eligible for GHHS membership.
- Early in the spring, a Selection Committee meets and selects nominees for induction.
- The Selection Committee is composed of Chapter Advisors, Residency Program Directors, the Director of Graduate Medical Education, and several medical students and residents who are previous GHHS inductees.
- Up to 15% of the 3rd year medical school class, up to 6 residents, and up to 4 faculty members may be selected for induction into GHHS each year.
- GHHS inductees are formally honored at the induction ceremony and reception in the summer at the end of the third year of medical school and are recognized at graduation and any other award ceremonies. The induction ceremony hosts a keynote speaker on humanism in medicine; and students are recognized individually, receive a GHHS certificate and pin, and recite the GHHS Oath during the induction ceremony.
- A list of inductees is submitted to the GHHS national office in time for students to include in their residency applications. No dues are collected from students for membership.
Activities of GHHS
- Members set an example of humanism in medicine, share ideas, pass along and lead programs and activities, and create a history and tradition for GHHS.
- GHHS hosts organized events for each medical school class such as a ceremony to honor the people whose bodies are used in dissection, an introduction to clinical rotations, and/or a workshop or dinner that focuses on key elements of providing compassionate patient care.
- GHHS also partakes in mentorship and tutoring programs to cultivate student achievement and success while modeling our core traits of service, compassion, respect, and excellence.
Catalogs and bulletins of educational institutions are usually prepared by faculty committees or administrative officers for the purpose of furnishing prospective students and other interested persons with information about the institutions that issue the same. Information contained in such printed material is subject to change without notice; it may not be regarded as the nature of binding obligations on the institutions, and the State. In times of changing conditions, it is especially necessary to have this understood.