SMHS Student Fitness Fee Reimbursement

• Who can participate
  • Currently enrolled SMHS students rotating outside Grand Forks as part of their curriculum for 28 consecutive days or more.
  • Family members are not eligible. If you have a family membership, reimbursement will be prorated based on the number of family members included, unless you provide an itemized receipt showing individual membership costs.

• What fitness programs are covered?
  • Gym or fitness center memberships or classes.
  • Yoga, aerobics, tai chi (and so on); swimming/water classes; or one-on-one personal training.
  • Subscriptions for workout apps or online exercise programs.
• Location Restrictions: (Only applies to gyms/fitness centers, not online programs)
  • The program address must be in Grand Forks, N.D., or the student's rotation location.
  • Memberships at Grand Forks gyms during rotations elsewhere are not eligible.

• How much will I be reimbursed?
  • You will be reimbursed up to a maximum of $40 per month.
  • Reimbursement cannot exceed the actual cost shown on your receipt.
  • Any remaining unpaid portion on a receipt will not be reimbursed in the following month.
• Reimbursement Timing:
  • Reimbursement is for the period you spend outside Grand Forks.
  • You can be reimbursed for past or currently paid services within the current fiscal year, but not advance payments.
• Submitting Requests:
  • Department/Programs may set specific details for the timing of submitting reimbursement requests (i.e. on a per semester basis, etc.).
  •  If the Department or Program doesn’t set a specific timeline for submitting requests, we recommend submitting a reimbursement request for a minimum of 3 months of expenses, with a maximum of 12 months, within the current fiscal year.

• What documents can I submit as proof of payment and activity?
  • A copy of your receipt, credit card statement, gym/program document, or a combination showing proof of payment and program details.
    
    
• Receipt Requirements: The document or receipt must clearly show:
  • Student name as a gym member (or subscriber) and payor
  • Gym/program name and address
  • Amount paid
  • Invoice period

Student Home Campus Fitness Reimbursement Form/Link

• Grand Forks
• Minot
• Bismarck
• Fargo