General Resources

Program Income

Program Income

Program income means gross income earned by the University that is directly generated by a supported activity or earned as a result of a grant, cooperative agreement or contract. Program income includes, but is not limited to:

• Conference fees
• Income from fees for services performed
• The sale of commodities or items fabricated under an award (books, videos, etc.)
• The use or rental of property acquired under a grant, cooperative agreement or contract
• License fees and royalties on patents and copyrights

Program income is used in one or more of the following ways:

• Additive Alternative - Program income is added to the funds already committed to the project. It is used to further the project objectives under the terms of the award.
• Matching Alternative - Program income is used to finance part or all of the matching costs of the project.
• Deductive Alternative - Program income is applied toward the allowable project costs during the award period. Thereby reducing both the sponsor share and the matching share.

Note: Unless specified in the agency regulations or terms of an award, program income shall be deducted from program outlays.

Program income that is earned during the award period and falls under the alternatives listed above, must be expended during the award time frame. If the additive or matching alternative is in effect and all of the program income can not be spent during the award period the excess would be used in accordance with the deductive alternative.

The following example illustrates the alternatives:

An agency awards $100,000 for a project. The project generates $10,000 of program income.

• Additive alternative - the total project cost could now be $110,000.
• Matching alternative - If UND were required to provide a 20% match ($20,000 - UND and $80,000 - Agency) the project would be reported as follows
  • $10,000 program income
  • $10,000 UND match
  • $80,000 agency

• Deductive alternative - The agency would now only fund $90,000.

NIH Grant & Funding Types

NIH Grant & Funding Types 

R01 - NIH Research Project Grant Program

• For specific, circumscribed research that is health related.
• Oldest of the NIH grant types and is also the most common grant NIH grant type.
• Typically, 1-5 periods, which span 12 months each. 
• Research should be focused around PI expertise. 
• All expenses must be in support of proposed research project. 
• No funding/dollar limit, but anything over $500,000 per year needs approval.
• Typically, proposals for R01 grants due dates are: 
  • New: February 5th, June 5th, and October 5th. 
  • Renewals/resubmissions: March 5th, July 5th, and November 5th. 
  • AIDS-related: May 7th, September 7th, and January 7th. 

R03 - NIH Small Grant Programs

• Similar to an R01 grant, except it is for limited funding over a short period of time. 
• Grant cannot be renewed and no reapplications will qualify. 
• Direct costs are limited to $50,000 with a 2-year limit.
• Examples of smaller grants that might qualify for an R03 are: pilots, data collection, self-contained research, and development of new technology. 
• Typically, proposals for R03 grants due dates are:
  • February 16th, June 16th, and October 16th. 

R13 - NIH Support for Conferences and Scientific Meetings

• For high quality conferences and scientific meetings. 
• Applicants must communicate with the sponsor six weeks before due date and be pre-approved to apply.
• Domestic institutions/organizations may apply; awards are not for individuals. 
• Award amounts vary and depend on institution, need, and scope. 

R21 - Exploratory / Developmental Research Grant Award

• For new, exploratory.developmental research projects in the early stages of a project, pilot, or feasibility study.
• High risk, high reward.
• Project cannot be renewed, and should be distinct from a traditional R01.
• Project has a two-year limit as well as a $275,000 limit for overall budget and a $200,000 limit for one project period. 
• Typically, proposals for R21 grants due dates are:
  • New: February 16th, June 16th, and October 16th
  • AIDS-related: May 7th, September 7th, and January 7th

R34 - NIH Clinical Trial Planning Grant Program

• For initial development of clinical trials or research projects. 
• Not designed for the collection of preliminary data or pilot studies that support rationale for clinical trials. 
• Project can support establishing research team, developing tools for data management, developing trial designs, preparing operation or procedure manuals, and pilot studies. 
• Three-year project limits with $225,000 yearly limit and $450,000 overall limit. 
• Requires a modular budget.
• Typically, proposals for R01 grants due dates are:
  • New: February 16ht, June 16th, and October 16th
  • AIDS-related: May 7th, September 7th, and January 7th. 

R56 - NIH High Priority, Short-Term Project Award

• For high priority, new or competing renewal R01 projects with priority scores or percentiles that fall outside funding limits.
• Project should collect additional data for a current R01 project for future revisions. 
• One-to-two-year awards.

Common Grant Acronyms

Common Grant Acronyms

RFA – Request for Funding Assistance

NOA – Notice of Award

NOFA – Notice of Funding Availability

FOA – Funding Opportunity Announcement

FFO – Federal Funding Opportunity

RFP – Request for Proposal

AOR – Authorized Organization Representative

CFDA – Catalog of Federal Domestic Assistant

DUNS – Data Universal Numbering System

EBiz POC – E-Business Point of Contact

FAIN – Federal Award Identification Number

CFDA – Catalog of Federal Domestic Assistance

FON – The number that a federal agency assigns to its grant announcement

TCU – Tribal Colleges and Universities

PUI – Prominently Undergraduate Institution

IHEs – Institutions of Higher Education

PII – Personally Identifiable Information

PI – Principal Investigator

AOR – Standard Authorized Organization Representative

SAM – System for Award Management

UEI – Unique Entity Identifier

FTE – Full-Time Equivalent

FAR – Federal Acquisition Regulation

IBS – Institutional Base Salary

IHE – Institutions of Higher Education

MTC – Modified Total Cost

MTCD – Modified Total Direct Cost

PII – Personally Identifiable Information

SMHS Resources

SMHS Resources

SMHS Purpose Statement

"The primary purpose of the University of North Dakota School of Medicine & Health Sciences is to educate physicians and other health professionals for subsequent service in North Dakota and to enhance the quality of life of its people. Other purposes include the discovery of knowledge that benefits the people of this state and enhances the quality of their lives."

Joshua Wynne, M.D., M.B.A., M.P.H.
UND Vice President for Health Affairs
Dean UND School of Medicine & Health Sciences

SMHS Overview

The UND School of Medicine & Health Sciences, one of 126 medical schools in the U.S. and Canada, was established in 1905 and is fully accredited by the Liaison Committee on Medical Education. It is one of 22 "community-based" medical schools in the United States. "Community-based" means that the school is integrated into the medical system of communities where practicing physicians serve as members of the school's faculty. Physicians teach medical students in hospitals, clinics and other settings in about 30 communities throughout North Dakota, although the majority of training occurs in the state's four largest cities.

The school is administered through four regional "campuses," based in Fargo, Bismarck, Minot, and Grand Forks, which represent the four quadrants (NW, NE, SE, SW) of the state. Through this structure, education and training of undergraduate medical students and residents is coordinated and supervised. Practicing physicians on each campus serve as teachers, providing a broad spectrum of experience while caring for patients in hospitals, clinics, physicians' offices, nursing homes and other community health care facilities. Community resources for medical care services - such as mental health centers, alcoholic treatment units, public health clinics - also are utilized in the education programs.

The school is routinely recognized by national organizations for leadership in rural medicine and the high proportion of graduates who choose to enter a primary care specialty. It has been cited many times by the American Academy of Family Physicians for the high percentage of its M.D. graduates who choose to enter training in family medicine, practitioners which are needed in rural North Dakota.

Library

The library is a resource for interdisciplinary health students, faculty, health care providers, researchers, and clinicians throughout the upper Midwest. In addition, it is the National Library of Medicine designated resource medical library for North Dakota. It is physically located in the UND School of Medicine & Health Sciences. The library has an established track record of providing personal assistance using available technology to meet rural health information needs for a range of users well beyond the university boundaries.

The library serves as a Resource Library for the Greater Midwest Region of the National Network of Libraries of Medicine and serves individuals and communities in multiple states. The library has participated in the development, acquisition, and maintenance of an electronic document delivery system among hospital libraries in the region to provide high quality information to end users.

The library has a wide variety of print in electronic format. Categories include: research, clinical medicine, nursing, rural health, public health, health care administration, emergency medical services, anatomy, microbiology and immunology, pharmacology, physiology and therapeutics, clinical laboratory science, physical therapy, and occupational therapy. In addition to providing access to government databases such as PubMed and Medlineplus, the library licenses many specialized databases.

UND Center for Biomedical Research - Animal Research Facility

The state-of-the-art Center for Biomedical Research facility (20,000 square feet) is located at the NW side of Dakota Hall (Occupied September 2001).

A satellite vivarium was built (4,823 square feet) and is located in the School of Medicine & Health Sciences building (Occupied May 2017).

Grant vs. Donation

Grant vs. Donation

Definition of Grant, Contract or Cooperative Agreement

Grants, contracts, and cooperative agreements (collectively called sponsored projects) are externally-funded activities in which a formal written agreement is entered into by UND and by the sponsor. A sponsored project may be thought of as a transaction in which there is a specified statement of work with a related, reciprocal transfer of something of value.

The following conditions characterize a sponsored project agreement, and help to distinguish such agreements from gifts:

1. Statement of Work

Sponsored projects are typically awarded to UND in response to a detailed statement of work and commitment to a specified project plan. As described below, this statement of work is usually supported by both a project schedule and a line-item budget, both of which are essential to financial accountability. The statement of work and budget are usually described in a written proposal submitted by UND to the sponsor for competitive review.

2. Detailed Financial Accountability

The sponsored project agreement includes detailed financial accountability, typically in the form of a financial report with line-item budgets and requirements regarding a specified amount of time.

Definition of Gifts or Donations

A gift or donation, on the other hand, is defined as any item of value given to the University by a donor who expects nothing significant of value in return, other than recognition and disposition of the gift in accordance with the donor's wishes. In general, there are no deliverables; however, a focus or particular use may be designated. There will not be a formal fiscal accountability to the donor and it is also irrevocable with no start and end dates.

UND agrees to use restricted gifts as the donor specifies, and does not accept gifts that it cannot use as the donor intends. University approval for changes in the purpose of a gift fund may be required.