Frequently Asked Questions
The UND Research & Sponsored Program Development lead time policy for internal processing of grant proposals is five business days. This means that a finalized version of your proposal that has all SMHS signatures and is ready for the final authorized signature should be uploaded at least five business days prior to the due date of the proposal.
As the PI of a grant project, you may be contacted by a Federal, State, or University auditor concerning expenses on your grant. When you receive these phone calls or e-mails, direct that individual to the SMHS Grants Manager.
When a new grant project number is set up by the UND Grants & Contracts Accounting Office, the PI of the project is provided a copy of the PI Report and associated documents.
UND policy states that if your grant project requires IRB approval, a grant project number (ex. UND0012345) will not be set up until the IRB approval has been obtained.
Your proposal budget may ask for a "Cognizant Agency" for our Indirect Cost Rate Schedule. UND's "Cognizant Agency" is the US Department of Health & Human Services. Our Point of Contact is Karen Wong at 415.437.7820.
Federal and UND regulations require that conflict of interest forms be on file for principal investigators (PI's) of proposals submitted to external funding agencies. UND has an approved a policy on conflict of interest. PIs must also submit a "Certification of Filing of Financial Interests Disclosure Statement" to the UND, or more frequently if their status changes during the year.
10/5/2021 - The Public Health Service Financial Conflict of Interest (FCOI) training is now done through CITI training for faculty and staff. Currently the electronic proposal routing system, Novelution, is not yet integrated with the CITI training. For now, if you get a notification about FCOI in Novelution, please ignore it until the Central Office asks you to do the training.
Please use UND.RSPD@UND.edu on all external grant proposals to ensure that correspondence from granting agencies is received by UND Research & Sponsored Program Development in a timely manner.
Reviewing your "PI Report" monthly helps you verify your budget, expenses and budget balance.
If you have a subaward in your proposal, before the proposal can route in Novelution, you will need:
- A signed consortium agreement (here) with an authorized signature
- Budget ustification,
- Scope of work
- Any agency mandated forms
"Spending down" a sponsored project when it gets close to the end date of that project is strictly prohibited per the Federal Uniform Guidance.
Facilities & Administrative Costs (F&A Costs also known as Indirect Costs) are only charged on the first $25,000 of each subcontract, and are not charged on any individual piece of equipment purchase $5,000 and above.
A grant project number can be set up prior to the award document being received by submitting a temp request (here) to UND Research & Sponsored Program Development.
A modification form (here) needs to be completed for a no-cost extension request. Grants Management will need to review the request before submitting the form to UND Research & Sponsored Program Development.
- You may be able to modestly revise your budget without requiring prior approval if it is allowable on the RFA .
- Typically, if you need to revise your budget in any way, you will need to complete a revised budget request and send it to Becky Snell.
- The modification form is needed as a budget modification when you are having to change your awarded budget. The modification form is used when you want to change/request something on your award but it requires the sponsor's approval before implementation.
Expenditures not mentioned in the proposal budget and justified in the budget justification will not be allowed.