Versatile Tips

Versatile is the computer software that manages the School's files.

A barcode is displayed on the back of each folder. You do not have to enter the full barcode including the $ sign into Versatile in the Barcode field on the Files screen. Simply enter the number and Versatile will automatically reformat it.

Using Versatile

Entering Additional Description

On the Main tab, click on the green down arrow on the description line. On Line 5, enter any additional information (or further down if there already is additional information). It will be searchable.

Label

Use "label" in the Folder Size field of Versatile whenever you want a label only. If a staff member or student has a name change, use "label" to get a new label for your file folder.

Directions:

• Find record and make changes.
• Take check mark off Label Printed field.
• Change Folder Size under User Defined Tab (top of screen) to Label.
• When finished, hit the Update button.

Quotes

DO NOT use quotes in the Versatile description lines. If you need to set something apart (e.g., nickname), use parentheses instead.

Annual File

An annual file is automatically generated each year in Versatile Enterprise. Having a checkmark in this box will produce another file folder that is an exact duplicate of the old record, only with a different barcode and the new fiscal year. Any records that have the annual file checked will be included in annual file generation, which takes place in June.

Searching from Files Screen

This search only searches files. You can pull up an existing record and use it as a template. Sometimes referred to as "cheating." The wild card for searching is an asterisk (*). Place quotes around the whole search. For example, to search for Cindy (spelled with a "y" or an "i"?), type in "cind*" and you will find everything that starts with "cind".