Manager's Self-Service

Manager's Self-Service Hire Information

Staff

Required Attachments to MSS Hire:

• Request to Recruit
• Signed Letter of Offer
• Position Description Signed by Supervisor
• Organization Chart

Paper Benefit Forms Required:

For appropriate forms, on the UND Human Resources home page, go to http://und.edu/finance-operations/human-resources-payroll/. 

See: Manager's Toolbox>Manager Self Service>Hiring Packets>NDPERS Packet for positions 4000 & 5000 Job Codes.

See: Manager's Toolbox>Manager Self Service>Hiring Packets>TIAA Packet for positions with 3000 Job Codes.

Once completed by the employee, the paper benefits forms should be returned to UND HR. An email is then sent to the employee from UND HR that provides their PERS ID and directs the employee to complete health, dental, vision, and state life benefits paperwork.

Faculty

Required Attachments to MSS Hire:

• Signed Letter of Offer

Paper Benefit Forms Required:

For appropriate forms, on the UND Human Resources home page, see: Manager's Tool Box>Manager Self Service>Hiring Packets>TIAA Packet for positions with 2000 Job Codes. The packet must be given to the employee by the department.

Once completed by the employee, the paper forms should be returned to UND HR. An email is then sent to the employee from UND HR that provides their PERS ID and directs the employee to complete health, dental, vision, and state life benefits paperwork.

Temp/Students

Required Attachments to MSS Hire:

• Request to Recruit/Appoint-NonFaculty (Temporary Staff Only)
• Signed Assistantship Letter (Graduate Students only)

Paper Benefit Forms Required:

For appropriate forms, on the UND Human Resources home page, see Manager's Tool Box>Manager Self Service>Hiring Packets>Temporary/Part Time or Student Packet for positions with 8000 & 9000 Job Codes. The packet must be given to the employee by the department. Once completed by the employee, the paper form should be returned to UND HR.

Medical Residents

Required Attachments to MSS Hire:

• None: required-fully executed contract must be on file

Paper Benefit Forms Required:

SMHS Blue Cross/Blue Shield Packet for 9806 Job Code

Packet must be given to medical residents by the residency program coordinators. Once completed, paper benefit forms are returned to SMHS Office of Administration and Finance.

GTA/GSA/GRA

Required Attachments to MSS Hire:

• Signed Assistantship Letter

Paper Benefit Forms Required:

For appropriate forms, on the UND Human Resources home page, see: Manager's Tool Box>Manager Self Service>Hiring Packets>Temporary/Part Time or Student Packet.

Packet must be given to the employee by the department. Once completed by the employee, the paper form should be returned to UND HR.

Reminders:

1) Please do not assign any additional approvers to your MSS hires (other than those required in your own department). VP approvers for the SMHS automatically receive notice of the hire for approval in MSS prior to submission to campus.

2) Effective November 1, 2016, UND HR will revert back to paper I-9's for most campus departments, but not SMHS departments. The SMHS will continue to utilize the online I-9 process as we are an E-Verify site for whom the online process has worked as intended. The only exception is if you are sending  international employees (not medical residents) to campus to complete the onboarding process, in which case you need to submit an online I-9 Request form to UND HR and they will assign a date of hire. Please see Page 3 of the October 17, 2016, HRMS Newsletter for details of this change. The newsletter can be found at: http://und.edu/finance-operations/human-resources-payroll/managers-toolbox/newsletter.cfm. 

Revised April 2019

Manager's Self Service Termination Review Requirements

Action Type: Terminations

 Revised June 2020